Productivity hacks for bloggers: As a blogger, you always have a lot to do. It’s not just about writing blog posts.
You need to set up your blog on hosting, have a theme and customize it, install plugins, write posts, respond to comments, try to hustle to get more traffic, review analytics, and much more.
That’s why it pays to have some productivity hacks up your sleeve.
Cut through the noise and get more done this year when you start implementing these helpful productivity tips.
60 Productivity Hacks For Bloggers To Get More Work Done
Blogging is not an easy job.
Sometimes you need to invest at least 6 months of your time before you start seeing a major return on your effort.
Blogging is time-consuming.
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Unless you have a lot of people to work under you and a big budget to spend on your blog, you need to manage your time wisely and try to implement good productivity hacks.
Luckily for you, in this post, I’m going to share the tips that helped me build my blog into a successful 7-figure business without having a big budget, nor any staff or writers, or anything of that sort in the beginning.
The productivity hacks for bloggers listed here really can apply to everyone.
Blogger or not, if you are looking for ways to improve your efficiency and get more done, these productivity hacks are for you!
I would also recommend that you read this post: Success Habits Of Entrepreneurs To Start Doing Now.
Focus On The Important Tasks First
We all waste a lot of time on useless stuff that won’t move our business forward.
You may get your time sucked up by editing your theme every other day. Doing so won’t move your business.
What you need to do is to spend that time on more meaningful things.
If you spend that hour promoting your latest post, this will move you one step closer to your goal.
So what should you do?
- Take some time and start laying out all the steps you need to do in the next 100 days to get closer to your goal and growing your blog.
- Write down everything you need to know about how many posts you need to write.
- You may even create a calendar and plan what topic you’re going to write about so that you don’t waste your time when you want to write a post just figuring out what you’re going to write about.
After you lay out all the steps and have a clear plan, make sure that you tackle the tasks you need to accomplish to move toward your goal.
Does editing your blog today move you closer to your goal? No?
Then ignore all the small edits you want to do because if you’re too much of a perfectionist, you’ll never be completely satisfied with your article. There will always be something to edit.
Create a Routine
Creating a routine can help you establish good habits and stay productive.
Try to establish a routine that includes a specific time for writing, regular breaks, and other productive habits like exercise and meditation.
My morning routine has changed the game for me!
Get Organized In The Morning
One tip that helped me a lot to get more done is to sit for a minute after I wake up and write out how I want my day to go.
It could be as simple as the tasks you want to accomplish.
Having a structure to follow will save you a lot of time and help you know that you will get the stuff you need to accomplish in that day done.
If you don’t plan ahead, your days will pass by without any progress, soon months will fly by and you’ll see that in the end, you wasted your time.
Don’t let your day pass by. Get the most out of it, and plan for it.
I just heard Tai Lopez talking about the same thing and how he placed a notepad on a couch beside his bathroom, so after he wakes up, he can sit on the couch, plan his day, and then tackle it head-on.
You can listen to the whole interview here. It was one of the best I have heard of Tai’s.
Use The Pomodoro Technique
If some of the leading CEOs would credit their success to one thing, many would probably say it’s the Pomodoro Technique.
The Pomodoro technique is a time management method that involves working in 25-minute increments with 5-minute breaks in between.
This technique can help you stay focused and avoid burnout by taking short, frequent breaks.
It helped me get more done in less time, stopped me from being distracted, and put an end to my habit of procrastination.
If you don’t know about it, it’s basically focusing on a task for a period of time, taking a rest, repeating more than one cycle, and then taking a big rest after 4 cycles or so.
People usually work for 25 minutes, rest for 5 minutes, work and rest for 3 more cycles, and then take a 30-minute rest.
If your attention wanders to something else, then the cycle doesn’t count and you start from the beginning. This is the key to this strategy.
After doing it for a few days, I started trying to beat my record from the day before.
This made me get more work done (because I’m not distracted) and due to the sense of competition, I try to work more.
It gets even better when you compete with someone else to see who can finish more Pomodoro sessions.
If you’re still doubting the benefits of the Pomodoro Technique, then check out this report from Chris Winfield; he says that he got 40 hours of work done in just 18.6 hours!
Yes, in less than half the time. What would you be able to accomplish if you got your work done in half the time? Quite a lot, I’m sure!
Start Improving Yourself
Building a business is not a one-day sprint. It is a long marathon and not everyone wins in the end.
That’s why you need to be improving every day.
You need to be a person worthy of being successful.
Want to get more done in less time? Read more time management books.
Want to grow your business more? Read more entrepreneur and business books.
That doesn’t mean that you should spend all of your time reading. You can break your reading into little sessions.
You can read for a few minutes in the morning and for a few minutes before sleeping and when you’re commuting to work or waiting in the line to get something.
If you don’t want to read, you can listen to podcasts or audiobooks, and there’s no shortage of these.
With a click of a button, you can get hundreds of podcasts ready for you to listen to.
So always try to improve and try to learn from the people who have “been there and done that.”
Most of the tips I shared in this post, I learned it from other books. So always strive to improve.
Make Use of Every Minute
A lot of time gets wasted in between other tasks that could get used to move you one step closer to your goal. As I mentioned in the previous tip, you can benefit from your commuting time.
You can benefit from your lunch break. You can benefit from the tip you spend in the waiting room/the waiting line and so on.
A lot of minutes get wasted here and there. If you can fit a Pomodoro session in, then get to work.
If you can’t, then read or listen to something to improve yourself and apply the above tip.
Always hunt for those extra minutes. At the end of the week, you’ll find that you worked more than you thought.
Make Time For Exercise
Exercise is really important for your body. I am sure you’re thinking, what does that have to do with time management and getting more done?
One thing I’ve noticed is that people who go to the gym are more organized than the people who don’t. I’ve noticed the same with myself.
Also, blogging for a long time is devastating for our body.
Not only will your posture will be affected, but also your back will be in chronic pain after spending so much time sitting in front of a computer.
This will decrease the quality of your work.
Also, when you exercise, you will have better sleep.
This will make a huge difference in your concentration and the quality of your work the next day.
When you exercise, blood will start flowing in your body more, giving you higher energy levels which is essential to get more work done.
It’s not just about the number of hours you have.
It’s also about your energy. If you have a lot of time and low energy levels, you will barely get anything done and you’ll feel devastated.
On the other hand, if you have limited time, but higher energy levels, you’ll be surprised by how much work you get done.
So don’t take exercise lightly. You don’t need to go to the gym every day to benefit from it.
You could start with walking for half an hour or do this 7 min home workout. Whatever you do, just give yourself a few minutes for your body to optimize your energy levels.
Set Clear Goals
One of the most effective productivity hacks for bloggers is to set clear goals for each writing session.
Before you start writing, take a few minutes to determine what you want to achieve. Whether it’s completing a certain word count or finishing a specific section, having a clear goal will help you stay focused and avoid distractions.
Time-blocking is a productivity technique that involves scheduling your day in advance and allocating specific blocks of time for certain tasks.
By allocating dedicated blocks of time for writing, you can ensure that you are making progress on your blog consistently.
Distractions are one of the biggest productivity killers for bloggers.
To eliminate distractions, try turning off notifications on your phone, closing unnecessary tabs on your browser, and using noise-cancelling headphones to block out noise.
Take Regular Breaks
Taking regular breaks is essential for maintaining productivity and avoiding burnout. Make sure to take breaks every hour or so, and use this time to stretch, walk around, or do something that you enjoy.
Use a Writing App
Using a writing app can help you streamline your writing process and avoid distractions.
Apps like Grammarly and Hemingway can help you improve your writing quality by identifying errors and offering suggestions for improvement.
Outsourcing certain tasks can help you save time and focus on what you do best – writing.
Tasks like editing, social media management, and SEO can be outsourced to freelancers or virtual assistants.
Use a Content Calendar
Using a content calendar can help you stay organized and plan your blog posts in advance.
By having a clear plan for your content, you can avoid last-minute scrambling and ensure that you are consistently posting high-quality content.
Learn to Say No
Learning to say no is an essential productivity hack for bloggers.
By saying no to tasks or opportunities that don’t align with your goals, you can focus on what’s important and avoid overcommitting yourself.
Here’s some helpful tips for how to say NO!
Use a Voice Recorder
A voice recorder can help you capture ideas and thoughts on the go. When you have an idea, record it using your voice recorder, so you don’t forget it.
Use Mind Maps
Mind mapping is a visual way to organize your thoughts and ideas.
Use a tool like MindNode to create mind maps for your blog post topics, and use them to help you stay focused and organized.
Batch Process Tasks
Batch processing involves grouping similar tasks together and completing them all at once. This technique can help you work more efficiently and avoid switching between tasks too often.
Set Realistic Deadlines
Setting realistic deadlines can help you avoid procrastination and stay motivated.
Make sure to break down larger projects into smaller, more manageable tasks, and set deadlines for each task.
Use a Standing Desk
A standing desk can help you stay alert and focused during writing sessions. Standing desks can also help reduce back pain and improve posture.
Use a Writing Template
A writing template can help you streamline your writing process and avoid writer’s block.
Use a template that includes a structure for your blog post, and use it as a guide when writing.
Use a Timer
A timer can help you stay focused and avoid distractions. Use a timer to set specific blocks of time for writing, and take short breaks in between each block.
Use a Project Management Tool
Mindfulness meditation can help you reduce stress and increase focus. Practice mindfulness for a few minutes each day before starting your writing sessions.
Use a Digital Notebook
A digital notebook like Evernote can help you keep track of ideas and research for your blog posts.
Use tags and folders to organize your notes and make them easy to find.
Use a Password Manager
A password manager like LastPass can help you save time and avoid the frustration of forgetting passwords.
Using a password manager to store login information for your blogging tools is a great productivity hack.
Use Keyboard Shortcuts
This is one of my favorite productivity hacks!
Keyboard shortcuts can help you save time and work more efficiently. Learn keyboard shortcuts for your writing app and use them to speed up your writing process.
When I have a link that I promote a lot in FB groups, I will create a keyboard shortcut so that I only have to type two characters nd the link will appear.
Use a Pomodoro App
A Pomodoro app can help you stay focused and avoid burnout. Use a Pomodoro app to time your writing sessions and take short breaks in between each session.
Use a Focus App
A focus app like Focus@Will can help you block out distractions and stay focused during writing sessions.
Use a focus app to listen to music designed to improve focus and concentration.
Use a Website Blocker
A website blocker like Freedom or Cold Turkey can help you avoid distractions and stay focused. Use a website blocker to block access to distracting websites during writing sessions.
Use a White Noise App
A white noise app can help you block out distractions and improve concentration. Use a white noise app to create a peaceful writing environment.
Use a Digital Assistant
A digital assistant like Siri or Google Assistant can help you stay organized and save time. Use a digital assistant to set reminders and schedule tasks.
Use a Smart To-Do List
A smart to-do list like Todoist can help you stay organized and prioritize tasks. Use a smart to-do list to track deadlines and set reminders.
Use a Grammar Checker
A grammar checker like Grammarly or ProWritingAid can help you improve the quality of your writing. Use a grammar checker to identify errors and make suggestions for improvement.
Use a Thesaurus
A thesaurus can help you avoid repetition and improve your writing overall. Simply install the Thesaurus Chrome extension and make improvements as you type.
Use a Dictation Tool
A dictation tool like Dragon Naturally Speaking or Google Docs Voice Typing can help you write faster and more efficiently by dictating your content instead of typing it.
Use a Content Calendar
A content calendar can help you plan your content in advance and stay organized. Use a tool like CoSchedule or Trello to plan out your content in advance.
Use a Writing App with Markdown
A writing app with Markdown, like iA Writer or Ulysses, can help you write and format content faster by using simple formatting syntax instead of complex HTML.
Use a Virtual Assistant
A virtual assistant like Fiverr or Upwork can help you outsource tasks and free up your time. Use a virtual assistant to handle tasks like research, editing, and social media management.
Use a Transcription Service
A transcription service like this one can help you transcribe audio or video content faster and more accurately.
Use a Template Library
A template library like HubSpot or Canva can help you save time by using pre-made templates for social media posts, blog graphics, and email newsletters.
Use a Note-Taking App
A note-taking app like Bear or OneNote can help you organize your research and ideas in one place. Use a note-taking app to keep track of sources, quotes, and ideas for future content.
Use a Task Automation Tool
A task automation tool like Zapier or IFTTT can help you automate repetitive tasks, such as posting to social media, sending emails, or backing up files.
Use a Reader Mode Browser Extension
A reader browser extension like Readability or Instapaper can help you save time by removing distracting elements from web pages and making them easier to read.
Use a Focus Timer
A focus timer like Forest or Pomodoro Tracker can help you stay focused and avoid distractions by setting specific work intervals and break periods.
Use a Virtual Coworking Space
A virtual coworking space like Focusmate or Cocoon can help you stay accountable and motivated by working alongside other remote workers in real-time.
Use a Browser Extension Blocker
A browser extension blocker like StayFocusd or LeechBlock can help you limit your time spent on social media, news sites, or other distracting websites.
Use a Time-Tracking App
A time-tracking app like RescueTime or Toggl can help you understand where you’re spending your time and identify areas for improvement.
Use a Cloud-Based Storage System
A cloud-based storage system like Dropbox or Google Drive can help you access your files from anywhere and collaborate with others in real-time.
Use a Passwordless Login System
A passwordless login system like Auth0 or Magic Link can help you save time by eliminating the need for passwords and enabling secure, one-click logins.
Productivity Hacks For Blog Writing
Here’s a really simple way to save time and brainpower when thinking about what to write about next.
There is nothing worse than sitting in front of your laptop, attempting to write a new blog post with nothing but a blank screen staring at you. We all have those days where inspiration just doesn’t strike and we can’t come up with a single workable post idea.
Or maybe you’re feeling overwhelmed and scattered, in a rush and you need something quick you can write and publish so that you can stick to your blogging schedule and keep your readers happy.
You don’t have the time to try to brainstorm blog post ideas from scratch.
In either scenario, it’s nice to have a list of blog post ideas ready to use.
After you have finished listening to our podcast episode above, let’s walk you through a simple little brainstorming exercise.
This will result in dozens of blog posts ideas you can use over the coming weeks and months, or whenever you need a little extra inspiration.
Grab a notebook and pen, and let’s begin brainstorming a whole list of future blog posts that are related to the categories or topics that you write about on your blog.
Step 1 – Log Into Your Website And make A List Of Your Categories
Start by making a list of all the categories on your blog. You may have a pretty good idea of the main ones or the ones you use the most, but there may be some you are forgetting.
Log into your blogging interface and look up the categories you have set up. Copy them down in your notebook (or wherever you are keeping this running list of blog post ideas,) leaving at least 10 lines of space below each category.
Related: How To Make Money Blogging Actually!
Step 2 – Come Up With At Least 10 Blog Post Ideas Per Category
Now that you have your list of categories, come up with 10 blog post ideas for each category. Don’t censor yourself, just jot down the first things that come to mind. Remember this is a brainstorm.
Hop over to Google and research your ideas. Take note of the titles of the blog posts on the first page results.
- What are the keywords being used?
- How can you re-create the title using your own keywords?
- What’s the monthly search volume?
- Or is there anyone even searching for the words? Look in the Google keyword tool to find out.
Researching gets your creative juices flowing. Prepare to be wowed by the fact that you’ll probably get a ton of ideas from this research session.
The idea is to generate ideas, not headaches. You’re free to tweak, edit, and reject them later. For now, get them on paper and come up with a long list of potential post ideas that are related to the categories on your blog.
Step 3 – Rinse and Repeat As Needed
One of the best things about this technique is that you can repeat it whenever you need a new batch of blog post ideas.
By the time you get back to this productivity hack brainstorming technique (which means you’ve used up all the previous ideas), it will be easy to come up with fresh blog post topics for each category.
Add to this running list whenever an idea springs up. Sometimes while blogging, an idea for another blog post will pop up!
Also, since you’re focusing on coming up with ideas for each category, no area of your blog will be neglected over the coming weeks.
Give it a try and see if this simple idea doesn’t help you generate a long list of future blog post topics related to your blogging categories.
Productivity Hacks For Bloggers – Conclusion
Building a blog is not an easy job; as I said, a lot of stuff is on your plate.
That’s why learning how to get more work done in less time is very essential for your success.
And by reading this post, you are equipped to double your productivity next week.
What do you need to do?
Take action and apply the tips I shared. Start planning your time and see how you can apply the tips in your schedule to double your productivity.
I know change is hard, but once you try it, I’m sure you’ll notice the huge effect on your life. So don’t take it lightly.
And start taking action.